Minutes of the 1Voice Annual General Meeting
20th June 2009
1. Welcome
Katie Clarke (Chair) welcomed those present to the meeting.
These were: (Surnames of non-Board members have been removed) Tamsin Crothers (Secretary), Toby Hewson (Treasurer), Angie, Janet, Louise, Julie, Jennie, Liza, Val, Shelley, Guy, Julie, Steve, Sarah, Jonathan, Alex, Natasha, Julie, Terry, Michael, Ann, Caroline, Lisa, Jane, Liz
2. Apologies:
Helen, Linda, Ann Morris, Faith Douthwaite
3. Minutes of last AGM
Steve McCormack proposed the minutes, Liza Clements seconded them. Katie signed off the minutes.
4. Matters Arising
Ways forward” – following discussion with members and consideration of the options, the committee decided that 1Voice would remain independent.
5. Annual Report
This was circulated and is available on the website
Chair’s report: as per report.
This year, the report is glossier and fewer copies have been printed. The report is available on the website and paper copies will be sent for funding applications.
Toby read out the treasurers report and highlighted the reforms that have been made with our day to day finances bringing us in line with the 21st century. Much work has been done over the last year to improve our financial systems and Katie thanked Toby for his hard work.
Katie Caryer made special thanks to the family of Katie Gallagher. For those who don’t know, Katie was killed on a busy road earlier this year. Katie’s family asked for family only flowers at the funeral, and for donations to be made to 1Voice in recognition of the importance of 1Voice in Katie’s life. Everyone agreed to dedicate a special dance at the disco (after the AGM) in Katie’s memory.
Lisa Clements remarked that the report did not include thanks to donors and funders. We will ensure this is added into report before any are sent out.
Jon Moulam proposed the accounts and Angie McCormack seconded them.
6. Committee
Katie Clarke, Ann Morris and Katie Caryer have to stand down this year. Katie Clarke has reached the end of her 3 x 3 year term, but would be happy to be reappointed as a co-opted member.James Leigh has stood down.
Katie Clarke thanked everyone for their hard work.
Katie Caryer: Janet proposed and seconded by Jennie
Helen Dixon, Liza Clements and Jane Handley were proposed en masse by Angie and seconded by Natasha. They were voted on unanimously.
7. Update on Branches and Guidelines
Katie Clarke distributed headed paper and compliments slips to the branches. Katie gave a special thank you to the team of people who have been working on the branch set-up guidelines and to all those who have been involved in setting up branches.
8. Strategic & Business Plan
The Strategic and Business Plan is finished and was distributed.Angie shared that it would be good to have someone who has experience of being an employer on the committee, but you can also employ someone on a contract to advise on employment law. May also be able get someone to do that voluntarily. Advised it would be good to put this in the budget so funders know we have considered this issue and are addressing it.
9. AOB
Louise thanked everyone who has been involved in 1Voice. It has been useful to have the resources available, even for those who have been unable to attend all events.10. Close and thanks
Katie Clarke thanked everyone for attending and the meeting was closed.